You feel tired of your job, you no longer get along with your employer, or you have found better opportunities elsewhere… In short, it is time to inform your employer. To do this, you are required to write a resignation letter. This letter indeed starts the notice period after which you will part ways with the company. It must therefore be written correctly to be complete and valid so that it is not rejected by the company. Discover the procedure to follow to write and send your resignation letter.
How does the law view the resignation letter?
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Whether it is a permanent contract, fixed-term contract, or other employment contracts, the law does not require the drafting of a specific resignation letter. According to the law, the employee must clearly and unambiguously express their decision to terminate the employment contract with their employer. To avoid writing a resignation letter, the employee can simply inform their employer of their resignation verbally. However, a resignation letter is highly recommended as it provides a written record that the employer has been informed of your decision. You can find free resignation letter templates on document-gratuit.fr.
Writing the resignation letter
Your resignation letter should be written professionally, as it is an authentic document that will serve as proof in case a conflict arises. However, be brief in your explanations and tailor your resignation letter to your contract. You must indeed show that you have respected the terms of the contract and that your decision is not impulsive. And above all, the reason for your resignation should never be included in the resignation letter.
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As for the format, it should be written like a normal letter with your contact details and those of your employer, the date of writing, your job title, your signature, etc. Also, include your start date as well as the intended departure date, followed by the notice period.
Process of submitting the resignation letter
To submit your resignation letter, you have three methods of transmission. First, you can send this letter by regular mail or even by email. However, give yourself the opportunity to prove that the letter was received. Also, ensure you can prove the date of its receipt, which marks the start of the notice period. The letter should therefore be sent by registered mail with acknowledgment of receipt.
Alternatively, you can deliver your letter in person. In this case, it will be in two copies with a note confirming that it was delivered in two copies against a receipt. Thus, the employer will keep one copy, and you will also keep one after it has been signed and stamped with the company seal. Finally, you can transmit the letter by bailiff’s act, which is a paid option.
The moment to state your reason for resignation
You can indicate the reason for your resignation in your letter in only two cases. If you are on a fixed-term contract and find a permanent position elsewhere, you can state the reason in your letter. If you are resigning for retirement, the employer must be informed in order to pay your retirement benefits.